Privacy Policy — Clinibook

Last updated: 04/10/2026

This Privacy Policy explains how clinibook (“clinibook”, “we”, “us”, or “our”) collects, uses, and protects personal data in connection with the clinibook platform (the “Service”).

1. Scope of this policy

This Privacy Policy applies to:

• Visitors of the clinibook website
• Registered users (practitioners)
• Prospective customers

2. Data controller

For the purposes of applicable data protection laws, clinibook acts as Data Controller for the personal data described in this Policy.

Contact:

• Email: clinibook@powerbeans.ai

3. Personal data we collect

3.1 Account and identity data

• Name
• Email address
• Password (encrypted)

3.2 Usage data

• Login activity
• Interaction with platform features
• Device and browser information

3.3 Technical data

• IP address
• Cookies and similar technologies

3.4 Communication data

• Emails or messages sent to support

4. How we use your data

We process your data for the following purposes:

• Providing access to the platform
• Managing user accounts
• Improving and developing the Service
• Ensuring security and preventing fraud
• Communicating with users (support, updates)

5. Legal basis for processing (GDPR)

We rely on the following legal bases:

• Performance of a contract → to provide the Service
• Legitimate interests → to improve and secure the platform
• Legal obligations → where required
• Consent → for optional communications (if applicable)

6. Cookies and tracking

We may use cookies and similar technologies to:

• Maintain sessions
• Analyze usage
• Improve user experience

Where required by law, we will request your consent.

7. Data sharing

We may share personal data with:

• Infrastructure providers (hosting, database services)
• Analytics providers
• Legal or regulatory authorities when required

All third parties are subject to confidentiality and data protection obligations.

8. International data transfers

Your data may be transferred outside your country of residence.

Where applicable, we ensure appropriate safeguards, such as:

• Standard Contractual Clauses (SCCs)

9. Data retention

We retain personal data only for as long as necessary to:

• Provide the Service
• Comply with legal obligations

Data may be deleted upon account closure, subject to legal requirements.

10. Your rights

Under applicable data protection laws, you may have the right to:

• Access your data
• Rectify inaccurate data
• Request deletion
• Restrict processing
• Object to processing
• Request data portability

To exercise your rights, contact: clinibook@powerbeans.ai

11. Data security

We implement appropriate technical and organizational measures to protect your data.

However, no system is completely secure, and we cannot guarantee absolute security.

12. Third-party links

The Service may contain links to third-party websites.

We are not responsible for their privacy practices.

13. Changes to this policy

We may update this Privacy Policy from time to time.

Changes will be made available through the platform.

14. Contact

For any privacy-related inquiries:

• Email: clinibook@powerbeans.ai